Welcome to the IPPS-A Commanders Course. In this installment of the video series, we
will cover the Manager Self-Service Homepage in IPPS-A! Please note. In IPPS-A, all commanders are considered “managers”
and Soldiers and considered Members. Throughout this course we will refer to Soldiers
as Members because that is the terminology used by the Oracle PeopleSoft system. PeopleSoft is the software that runs IPPS-A.
Both Commanders and managers have access to: – Review and approve personnel actions & special
pay requests, – And view a Member’s profile information. A Commander has additional access to view
data on their assigned Soldiers related to physical information, restrictions, and talent. Only Commanders can update Flags, perform
decentralized promotions, and approve HR action requests. Readiness reports provide Duty Status History,
Not Present for Duty, and Unit PULHES information. Readiness reports also allow Commanders or
their designees to perform Duty Status queries. The system allows for the creation of Ad Hoc
Reports, which are available to select HR Professionals with certain roles and permissions. All of this is done from IPPS-A’s Manager
Self-Service homepage. Once you are signed in, click on the Self-Service
drop down menu to access the “Manager Self Service” dashboard. This is YOUR homepage for all commander duties. You can personalize this page by adding, deleting,
or moving tiles. We will go over customizing your dashboard
in the personalization video. From the Manager Self-Service page, you can
access the different applications within IPPS-A and navigate through the system using the
five icons in the top right corner. Let’s take a moment to explain these icons
starting with the Home icon. The Home icon will always return you to the
Manager Self-Service home page. Next is the Global Search icon, which looks
like a magnifying glass. This is a search tool that lets you narrow
in on the correct page you are looking for using key word searches. Next in the line is the Notification icon,
which looks like a flag. This shows you alerts and notifications of
actions that need your approval. Then there is the Action List icon, the three
vertical dots. This is where you will personalize your homepage,
set your preferences, search training products to help understand the system, and sign out. Lastly, there is the NavBar icon, which looks
like a compass. You will use this to navigate to different
areas in IPPS-A through a set of menu paths that open on the right side of the screen. Now, let’s quickly take a look at the different
tiles available to you on your homepage. The Duty Status History tile allows you to
view your Soldier’s the duty statuses. The Special Pay Request tile is where HR professionals
can create, start, and stop certain incentive pays, which then require approval by you,
the Commander. Special Pay Requests is a dedicated application
tile that displays the Incentive Pays page. An HR Professional can create and submit a
special pay request via the workflow process. This process follows the same workflow as
other Personnel Action Requests, or PARs, in IPPS-A. Next, let’s open the Promotion Rosters tile. This tile launches the decentralized promotion
roster page. IPPS-A standardizes the decentralized promotion
process in Release 2 and provides a framework for states to do semi-centralized and centralized
promotions. We will explore decentralized promotions further
in the Promotions and Flags video. Moving on to the View Orders tile. This tile allows Commanders to filter orders
based on what they want to see, such as Military Rank, UIC, Order Type, or Date Range. IPPS-A produces 11 orders types in Release
2. These are covered in the workflow video. The results of the search populates based
on the search criteria entered. The View File column will display the Members’
order page. The Approvals tile displays the number of actions which require your approval. From here, you can view and access your pending
approvals by type and category. We will cover Approvals in more detail in
the Workflow video. The Not Present for Duty tile shows a list
of Soldiers not present for duty, and their leave status description. The list provides details such as the Member
Duty Status, who updated the Members Duty Status, and the time stamp of when the update
took place. This is a good example of traceability and
auditability that IPPS-A provides. This report can also be downloaded as an Excel
spreadsheet, CSV text file, or XML file. The Duty Status Query tile displays a downloadable
spreadsheet of your Soldier’s duty status. You can see the current Duty Status along
with the pre-defined statuses such as Ready for Drill, Approved Absence, and Administrative
Absence. The system displays the following duty statuses
for Army National Guard Members. Ready for Drill, Approved Absence, and Administrative
Absence. The Unit PULHES tile will take you to a list
of all unit members based on their physical profiles. Here you can see reporting on a Member’s
physical profile. The profiles displays the six PULHES factors
along with their numeric designators. The Human Resources Authorization Report,
or HRAR, visually displays your unit’s manning. The HRAR was formerly called the Unit Manning
Report, or UMR, we will be covering the HRAR in a later video. The Predefined Queries tile allows you to
view various reports which include information on service data, Soldier availability and
restriction, unit vacancies, demographics, deployment history, promotion information,
certifications, personnel management, and annual records review. Let’s move on to the Profile Management
tile. This tile provides Commanders a means to make
more informed talent management decisions in their units. In here, Commanders can see skills, competencies,
accomplishments, and responsibilities of all Soldiers in their unit. In Release 2, thirteen tabs within the Profiles
will be active. These tabs include the following: Career Management,
Qualifications, Education, Licenses & Certifications, Awards and Decorations, Aviation, Language
and Civilian Employment, Assignment Information, Physical Profiles, Benefits, Security Information
and Service Data. You and your HR Professionals have access
to view and update select fields within these tabs. As with all areas of IPPS-A, these updates
are auditable and require the proper documents or authoritative data sources. A significant change that IPPS-A will bring to the Army is the automation of personnel
action requests, or PARs, which are replacing the DA Form 4187. The HR Personnel Action Request tile launches
the HR PAR Dashboard which allows you to view and approve PARs. As a Commanders you can easily create new
PARs. Although it is unlikely that you will create
PARs, you do have the capability to do so. Submitting a PAR is covered in the Self-Service
course. There are 11 PARs in Release 2. Some PARs, once approved, will automatically
update a Member’s record and produce the applicable order. We will cover orders in the workflow video
of this series. The Commander Board Preferences tile is used
for semi-centralized and centralized promotion boards. Commanders can review Soldier preferences
and make or change preferences on behalf of the Soldier. The Team Learning tile provides the Commander with a list of IPPS-A related training information
for their direct reports. This tile displays only IPPS-A related training
programs. As a Commander you can enroll your direct
reports into IPPS-A training. The Assignments tile takes you to the Assignment
Coordination and Tracking module, or ACT, within IPPS-A. The ACT module is your one
stop shop for assignments, to include both temporary and permanent assignments. Transactions include arrivals, departures,
and conditional releases. From here you can create a conditional release
assignment for your direct reports, see flags, and view assignment histories for your Soldiers. The ACT module also provides Commanders with
the ability to build reports within certain parameters and filters. From the ACT module Commanders can view projected
losses, projected gains, and vacancies. That was just a quick overview of what each
of the tiles is used for. Don’t worry, we will dive into each tile
further in the rest of the videos in this series. This concludes our video on IPPS-A’s iHub. The next video will show you how to personalize
your homepage. IPPS-A will soon be the new standard in all
HR actions, and you need to fully understand its capabilities. Stay with us through the series for step by
step instructions on specific tasks within the IPPS-A system. IPPS-A is here! One Soldier. One Record. One Army.